Site groups are a powerful organizational feature in WP Automator that allows you to manage multiple WordPress sites collectively. This guide covers everything you need to know about creating, managing, and leveraging site groups for efficient workflow automation.

Understanding Site Groups

Site groups enable you to:

Organize sites by client, project, or purpose
Apply settings to multiple sites simultaneously
Generate content across grouped sites in one operation
Monitor performance by group metrics
Manage permissions at the group level

Creating Site Groups

Navigate to Groups

Click on "Groups" in the main navigation or press G then G

Click "New Group"

Select the "Create New Group" button in the top right

Configure Group Settings

Enter group name, description, and initial settings

Add Sites

Select sites to include in the group or add them later

Group Configuration Options

When creating a group, you can configure:

Group Name: Unique identifier for the group
Description: Optional details about the group's purpose
Color Label: Visual identifier in the dashboard
Icon: Choose from preset icons for quick recognition
Priority Level: Set execution priority for bulk operations

Content Quality: Default quality settings for generation
Content Template: Standard formatting for all group sites
Category Mapping: Shared categories across sites
Tag Strategy: Common tags for group content
Publishing Schedule: Default timing for new posts

API Rate Limits: Custom throttling for group operations
Error Handling: Group-specific retry policies
Notification Settings: Alerts for group activities
Backup Configuration: Automated backup schedules
Access Control: User permissions for group management

Group Hierarchy

WP Automator supports nested groups for complex organizations:

Parent Groups

Top-level groups that can contain:

Multiple child groups
Direct site assignments
Inherited settings to children

Child Groups

Sub-groups that:

Inherit parent settings (can be overridden)
Maintain their own site collections
Support up to 3 levels of nesting

Best Practice: Use parent groups for clients and child groups for their different projects or site types.

Managing Sites in Groups

Adding Sites to Groups

There are multiple ways to add sites:

During Site Creation: Assign group when adding a new site
From Dashboard: Drag and drop sites into groups
Bulk Assignment: Select multiple sites and choose "Add to Group"
Group Settings: Use the group's site management panel

Moving Sites Between Groups

Drag and Drop

Visual method in dashboard grid view

Context Menu

Right-click site and select 'Move to Group'

Bulk Actions

Select multiple sites and reassign together

Site Settings

Change group in individual site configuration

Removing Sites from Groups

To remove a site from a group:

Navigate to the group's management page
Select the site(s) to remove
Click "Remove from Group"
Confirm the action

Note: Removing a site from a group doesn't delete the site, it just removes the group association.

Group Settings Templates

Creating Templates

Save time by creating reusable settings templates:

Template Name: E-commerce Sites
Settings:
  Content Quality: High
  Post Status: publish
  Categories: 
    - Products
    - Reviews
    - Guides
  Tags: 
    - shopping
    - deals
    - reviews
  # Featured images not currently supported
  SEO Optimization: enabled
  Word Count: 1500-2000

Applying Templates

Select a group or create a new one
Click "Apply Template"
Choose from saved templates
Customize if needed
Save and apply to all group sites

Bulk Operations by Group

Content Generation

Generate content for all sites in a group simultaneously:

Select the target group from the dashboard

Click "Generate Content for Group"

Configure generation settings:

Number of articles per site
Content prompts
Publishing schedule
Category distribution

Monitor progress with real-time updates

Group-Wide Settings Updates

Apply changes to all sites in a group:

Update WordPress credentials
Change default categories
Modify publishing schedules
Update SEO settings

Group Analytics

Performance Metrics

Track group performance with dedicated analytics:

Content Volume: Total articles generated per group
Success Rate: Percentage of successful operations
Response Times: Average API performance by group
Error Tracking: Common issues across group sites
Usage Distribution: Article generation by group

Comparative Analysis

Compare groups to identify:

Most productive groups
Groups needing optimization
Cost per article by group
Quality metrics across groups

Advanced Group Features

Conditional Logic

Set up smart rules for groups:

If group === "News Sites" {
  - Generate 5 articles daily
  - Publish immediately
  - Use trending topics
} else if group === "E-commerce" {
  - Generate 2 product reviews weekly
  - Schedule for peak traffic times
  - Include product specifications
}

Group Permissions

Role-Based Access

Define who can:

View group sites
Modify group settings
Generate content for group
Add/remove sites
Delete groups

Permission Levels

Full control over group and all settings

Can manage sites and generate content, cannot delete group

Can generate content and modify basic settings

Read-only access to group information and analytics

Best Practices

Organizational Strategies

Client-Based Groups: One group per client with sub-groups for projects
Niche-Based Groups: Group sites by content type or industry
Performance-Based Groups: Separate high-traffic from low-traffic sites
Geographic Groups: Organize by target market or language

Naming Conventions

Use clear, consistent naming:

Include client/project identifier
Add site count in brackets: "Tech Blogs [12]"
Use prefixes for types: "BLOG-", "SHOP-", "NEWS-"
Include year for time-based groups: "2024-Q1-Campaign"

Pro Tip: Use emoji in group names for visual scanning: 🛍️ E-commerce, 📰 News, 📚 Blogs

Troubleshooting Groups

Common Issues

Sites not appearing in group:

Verify site is properly connected
Check group assignment in site settings
Refresh the dashboard view

Bulk operations failing:

Check individual site connections
Verify group settings are valid
Review error logs for specific issues

Settings not applying:

Ensure settings are saved at group level
Check for site-level overrides
Verify inheritance chain for nested groups

Next Steps

Master group management with these guides:

Individual Site Settings for site-specific overrides
Bulk Content Generation for group operations
Advanced Batch Operations for complex workflows

Questions about site groups? Contact support or visit our community forum for tips from other power users.

Site Groups